Community Music Student Handbook

Contents:

1. About Community Music

2. Learning Culture at Community Music

3. Safety at Community Music

4. Equal Opportunity Policy

5. Student Code of Conduct and Unacceptable Behaviour Policy

6. Complaints Procedure for students

7. Disciplinary Procedure

8. Community Music Policy on use of lyrics

9. Attendance and Punctuality

10. Assignment Submission

11. Health and Safety

12. Opportunities for Performance

13. Communication

14. Personal Property

15. Copyright

16. Intellectual Property Rights


1. About Community Music 

Community Music was founded in 1983 to create new musical opportunities for young people of all cultures and styles.

Community Music’s mission is to make a difference through music and support the creation of new music. It does this by providing music training and education opportunities for young people and professional musicians with no formal qualifications and creating new models for learning that can be used by other organisations. 

Community Music’s development strategy is focused in three areas: Education Innovation; Artist Development and Business Creation.

Community Music is an independent charity funded through individual donations, corporate sponsorship, government agencies and charitable foundations. It works in partnership with universities and accrediting bodies to deliver education programmes.


2. Learning Culture at Community Music



Community Music is committed to: 


creating a stimulating and supportive learning environment based on mutual respect and trust between staff, students, tutors and apprentice tutors.


meeting students learning needs and aspirations so that they can reach their full potential


developing in students the expectation, motivation and ability to take responsibility for their own learning


a student centred experiential approach to learning where the students contribution to the learning process is significant and valued.


providing staff development to ensure training and updating of staff with relevant knowledge and teaching skills

 

3. Safety at Community Music – Our pledge to you


As a central London organisation, we also acknowledge that our inner-city location brings with it some challenges and safety concerns everyone should be aware of but at the same time we aim to provide a safe and welcoming environment in which you can learn, make music, feel safe and at home.

We will do everything we can to ensure these concerns do not impact in your learning here:

We will report every incidence of drug dealing/taking we see and follow up any recurring issue with the local MP and Policing team.

We will work with the building manager to ensure CCTV and all safety mechanisms such as alarms & locks are in working order and used on a regular basis.

After 6pm, access to the building will be restricted to those signed up to courses and activities and ID will be checked at reception before granting access.

We will always ensure there is a member of staff on site during delivery periods that you can contact if you have any queries or problems. 

We will ensure our equipment and technology is PAT tested regularly and is safe to use.

We will report any failures or problems in the building to the building manager quickly and promptly and will follow up repairs to ensure they are completed in a timely manner.

We will ensure everyone working with young people has had a DBS check completed within the last two years and check all new staff before they begin employment.

We encourage feedback. You can leave feedback anonymously or speak to a staff member at any time.

Bullying, violence or antisocial behaviour is not tolerated on any level. Any incident will be treated seriously and investigated fully.   We have safeguarding policies in place.

Building management will secure the building when an external incident may threaten the safety of those working within the centre. 


4. Equal Opportunity Policy

     

Community Music is committed to promoting equal opportunities in all its dealings with students, staff, applicants and the public.  Community Music opposes any discrimination on any of the following grounds: race (including colour, nationality, citizenship and ethnic or national origins); disability; gender; sexual orientation; marital status; family responsibility; trade union activity (membership or non-membership); political or religious belief; socio-economic background, HIV status and status as an ex-offender.  



5. Student Code of Conduct and Unacceptable Behaviour Policy


All students must respect the rights of others to be treated with dignity and respect, without the threat of bullying, harassment or intimidation.  In order to ensure that Community Music offers a safe, secure and supportive environment for teaching and learning it is essential that appropriate standards or behaviour as laid out in our Code of Conduct are observed by the whole of the community at Community Music and that any complaints or breaches of this principle are directed through the appropriate channels. By enrolling on any course at Community Music you are agreeing to abide by this code and policy at all times.


The Disciplinary Procedure may be invoked if a student breaks the Code of Conduct or takes any action likely to cause injury or distress to any person on Community Music premises, or to impair the safety and security of those premises.    


Community Music expects all staff and students to show respect for one another in all aspects of their contact. This Code of Conduct includes the Regulations Governing Student Conduct and applies to all students on taught courses, short courses, and access time and to students' visitors. Any breach of the Code of Conduct will be taken seriously and where necessary dealt with through the Disciplinary Procedure. Sanctions against unacceptable behaviour will be applied consistently in the interests of everyone’s learning, teaching and social experience. This Code should underpin all interaction in all parts of Community Music. 


1. Students must follow formal instructions given by staff.


2. All members of Community Music should take responsibility for the safety of their personal property, keeping valuables with them at all times.

Unattended property will be removed by staff and deposited at the

Management office for reasons of security. Property will be held by the

Management staff for a maximum period of 6 months before being

destroyed by Community Music. Suspicious packages must be reported to the

management team, who will then contact the police.

 

3. Community Music material, furniture and equipment must not be marked, changed or damaged in any way. Students should report damaged materials, furniture, and equipment


4. Students bringing visitors onto Community Music premises must ensure that they are signed in appropriately at reception and are responsible for ensuring that they comply with the Code of Conduct.


5. If the alarm sounds continuously, everyone should leave the building promptly by the nearest exit and follow instructions from staff.


6. Improper or malicious use of fire alarms will be dealt with through the

Disciplinary Procedure and may result in a period of suspension.


7. In line with English law, Community Music has a No Smoking Policy and in

the interest of all, smoking is prohibited inside the premises.


8. All members of Community Music are asked to help to keep the environment pleasant by putting rubbish in the bins.


9.  Assistance dogs are the only animals that may be brought onto premises.


Expectations (Teaching Environments)


It is extremely important that the teaching environment allows students to learn to their fullest potential. Students who do not meet these expectations may expect to be asked to leave their course and may also be subject to disciplinary action.


10.  Sessions should start on time and students should arrive punctually since late arrivals are disruptive to other participants.


 11. Access is not normally allowed into lectures, seminars and tutorials 15 minutes after the start of the session. Late comers may be refused entry, and should leave immediately, if requested. In the event that a student wishes to leave a lecture, seminar or tutorial before its scheduled finished time, the prior agreement of the session leader should be obtained except in the case of departure necessitated by reason of illness or other unforeseen circumstance.


12. All mobile phones, tablets and other electronic devices must be switched off in class (except in exceptional circumstances and with permission from the session leader). Laptops (and other auxiliary aids required due to disability) can be used, with permission from the class tutor.


13. No video or tape recording of any session should take place without the permission of the tutor and other students/participants.


14.  Students should not talk amongst themselves whenever anyone is addressing the class as a whole.


15. Only bottled water, but no other food or drink may be taken into classrooms (unless specific permission is given, where students have particular medical/dietary requirements). 


No food or drink is allowed in the technology suites and studios at all.


Non-exhaustive examples of breaches of the Regulations for Student Conduct


16.  The Disciplinary Procedure may be invoked if a student is alleged to have committed any action which interferes with the achievement of 

Community Music's objects, or which adversely affects the safety or well-being of the staff and/or students and/or visitors, or which may bring Community Music into disrepute. The following non-exhaustive list sets out examples of such misconduct.


17.  Engaging in any conduct that prevents, obstructs or disrupts, or is intended to prevent, obstruct or disrupt:

a) teaching, learning, assessment or research carried out within 

Community Music or on field work or industrial placement or similar;

b) the administration of the organisation;

c) the discharge of duties or activities by any members of Community Music staff or authorised visitor;

d) the holding or orderly conduct of any meeting or activity approved by

officers authorised to do so.


18.  Behaviour either on or off Community Music premises which may bring Community Music or any member of Community Music into disrepute.


19. Obstructing, or attempting to obstruct, the access of staff, students or members of the public (entering with the permission of Community Music's Directors or authorised officers) to any Community Music premises, on the understanding that peaceful picketing within the law shall not be regarded as obstruction or attempted obstruction.


20.  Assaulting, sexually harassing or otherwise threatening or insulting any fellow student, or member of Community Music staff or authorised visitor of Community Music.


21.  Misusing or damaging any learning materials (including computer misuse

or unauthorised use), equipment, furniture, fittings, services, including fire alarms and fire extinguishers or property belonging to or under the control of CM, or any student or member of staff of Community Music.


22.  Misappropriating any funds or assets of Community Music, or of any member of staff or student of Community Music.


23. Committing a breach of the regulations, rules, policies or codes of practice of Community Music (or any part thereof), or disregarding the legitimate instruction of an authorised officer of Community Music.


24. Invading or abusing, or attempting to invade or abuse, the secrecy, integrity or privacy of any files or confidential material held by Community Music, including information held on Community Music’s computer systems.


25. Being found guilty of any serious criminal offence such as is likely to damage the good name of Community Music, or, behaving in such a way as would amount to a criminal offence.


26. Taking any action likely to cause injury or distress to any person on Community Music premises, or to impair the safety and security of those premises.


27. Taking part in any trespass against, or unauthorised occupation of, any part of Community Music premises. Occupation will be deemed to be unauthorised if continued after reasonable notice to desist has been given by, or on the authority of, the Director, or if the student has occupied premises, or a part thereof, to which access by students is normally prohibited.


28. Committing, or being party to, a fraudulent or dishonest act in relation

to Community Music or its staff, or breaching the Assessment Regulations specific to the course enrolled on.


29. Failing to comply with a penalty imposed previously within the terms of the Disciplinary Procedure for Students.


UNACCEPTABLE BEHAVIOUR POLICY


Community Music recognises that bringing a complaint can be a stressful experience for students, but it also has a duty to ensure the safety and well being of its staff. This policy sets out our approach to the minority of complainants whose actions or behaviours we consider to be unacceptable.

We expect you to use the established procedures and channels of communication to bring and resolve formal complaints. You can expect Community Music staff involved in your complaint to assist in its resolution in an impartial and fair manner.

We do not expect our staff to tolerate behaviour that we consider to be unacceptable, and will take action to protect our staff from such behaviour. We will, for example, not accept communication that is:

abusive, offensive or defamatory

aggressive, threatening, coercive or intimidating

unreasonably persistent or demanding


If a complainant’s behaviour is deemed to be unacceptable, we will explain the reason(s) for this and will ask that the complainant modify his/her behaviour. If the unacceptable behaviour continues, we will be forced to take action to restrict the complainant’s communication with Community Music. Any decision on restricting access will be taken by both of the following senior staff:

Managing Director

Member of the Board of Trustees

The complainant will be issued with a letter that sets out the reason(s) his/her behaviour has been deemed unacceptable and the actions we will be taking. Any restrictions imposed will be appropriate and proportionate. The actions we are most likely to consider are:

Requesting contact in a particular form (eg by letter only)

Requiring that contact take place with a single, named individual (eg Managing Director)

Restricting telephone calls to specified days and times

Asking the complainant to appoint a representative to correspond with us

Asking the complainant to enter into an agreement about their conduct

Where a complainant behaves unacceptably during a telephone conversation, we may, as a last resort, terminate the call.

Where the behaviour is so extreme that it threatens the immediate safety and welfare of University staff or students, we will consider other options, eg reporting the matter to the police or taking legal action. In such cases we may not give the complainant prior warning of that action.


6. Complaints Procedure for students

 

Community Music is committed to providing a good quality of education to all students.  However it is recognised that there may be times when individuals wish to express dissatisfaction about an aspect of their course. 


There are four stages of complaint:


Informal Procedures:

1. Every effort should be made to resolve the complaint informally with the individual who holds responsibility for the matter, to the satisfaction of both parties involved.


2. Where the issue cannot be resolved at this level the complaint should be raised with the Course Leader.


Formal Procedures:


3. Where these procedures have failed to produce a satisfactory outcome the complaint should be submitted in writing to Maricia Klincke, the Director of Community Music.  Copies of this complaint will be made available to any members of staff and students named within it.    Maricia Klincke will investigate the complaint and the student will be advised of the timescale within which s/he can expect to receive a formal response to the complaint.


4.  In the event that the complainant is not satisfied with the outcome of the investigation of any formal complaint a request may be made for the case to be subject to adjudication by the Community Music Board of Trustees.  This will happen within a maximum of four weeks.


7. Disciplinary Procedure


Definitions

1. 'Student' shall be defined as a registered student of Community Music 


2. 'Premises' shall be defined as any premises owned, occupied or managed by Community Music 


3. 'Friend' shall be defined as a registered student of the Community Music, or

Member of staff of Community Music.


4. 'Community Music ' shall encompass all activities, property and assets under the formal authority of the Board of Trustees.


5. 'Member of staff of Community Music shall be defined as any full-time or part-time member of staff of Community Music.


6. 'Authorised visitor of Community Music shall be defined as any individual who is neither a member of staff nor a Student of Community Music but who has been invited to visit the Community Music by an authorised officer of Community Music for a specific purpose, including the conduct of work under contract.


7. 'Authorised officer of Community Music’ shall be defined as a member of staff of the Community Music whose post encompasses the requisite responsibilities or who has been authorised by the relevant post holder for the purposes of specific duties.


8. ‘Director’ shall be defined as the Managing Director of Community Music.


9. The purpose of the Disciplinary Procedure for Students is to obtain all relevant facts and to reach a fair decision based on the evidence available. It is not a judicial process, although it should be recognised that Community Music has a disciplinary authority deriving from its contractual relationship with the individual Student and from the Student's agreement to be bound by the regulations in force in the period of study for which s/he is registered.


Student Code of Conduct

10. All Students of Community Music are expected to conduct themselves with due regard to their responsibilities as members of Community Music and to the good name and reputation of the organisation, and in a manner consistent with the fulfilment of Community Music's objectives and in accordance with its regulations and policies. 


11. Community Music retains the right to conduct an investigation into any alleged breach of its Code of Conduct, independent of the findings of any external enquiry, including police investigations and court action.


12. On enrolling at Community Music, Students are required to sign the enrolment form to confirm that they agree to comply with the Community Music’s regulations and policies, including the Code of Conduct, and where appropriate those of the partner organisation(s) involved in the validation, delivery or funding of the programme of study. 


13. Students must familiarise themselves with all regulations and policies which have a bearing on their conduct as Students of Community Music.


14. Students must inform Community Music, through the Course Leader, by the first day of term of their home and term time addresses and telephone numbers, and must notify the Course Leader of any changes to these within seven days of the change being effected.


Initiation of the Disciplinary Procedure

15. Any alleged misconduct by a Student of Community Music should be reported, normally in writing, or by using an Incident Report Form, sent to the Director. Anonymous allegations will not normally be accepted. The Student who is the subject of an allegation of misconduct will be advised of the nature of the allegation in writing, either by a copy of the Incident Report Form or via formal letter.


16. Each incident shall be logged on a database managed by the Director in the Management Team Office. Access to this record shall be restricted to the Director, course leader, Partner delivery/validating organisations and board of trustees.


17. Upon receipt of the incident report and any related evidence, the Director or nominee must determine whether:

a)

The case is a minor misdemeanour (e.g. minor misuse of IT account, eating or talking in class), to be communicated to the Student and recorded for information only should the Student re-offend;

b)

The allegation should be investigated via Stage 1 of the Disciplinary Procedure (see below), or;

c)

The allegation is extremely serious (e.g. incidents involving violence or the threat of violence, sexual assault, serious criminal damage, theft or fraud or any other criminal activity or incidents in which the police are already involved) and should be investigated via Stage 2 of the Disciplinary Procedure (see below). 


Preliminary Investigation


18. The Director shall nominate one or more named person(s) to undertake the Preliminary Investigation of allegations constituting potential Stage 1 or Stage 2 matters. 


19. If it is alleged that a Student has breached the Student Code of Conduct, Community Music may temporarily suspend the Student's access to the electronic network and  with immediate effect, pending the outcome of an investigation. Nominated member(s) of staff will be authorised to suspend access to the electronic network . The suspension shall be for a maximum period of ten working days.


20. The Preliminary Investigation shall involve consideration of all relevant papers. The student under investigation and other key individuals may be consulted. The relevant nominated person(s) shall endeavour to resolve his or her investigation within a maximum period of ten working days of the allegation being received. The Preliminary Investigation shall conclude with one of the following outcomes:

a)

that no breach of the Student Code of Conduct has occurred. In such cases all record of the allegation will be removed from the Student's file. The Student should be informed of this outcome in writing no later than five working days from the conclusion of the investigation.

b)

that it is a minor first offence and that no disciplinary action will be taken. However, the Incident Report Form will be stored in accordance with CM's Records Management schedule. It will be referred to should any subsequent breach of the Student Code of Conduct be reported.

c)

that it is a minor first or second offence. The Student is reprimanded formally in writing and/or is required to provide a written apology and undertaking that the Student Code of Conduct will be properly observed for the remainder of his/her studies at Community Music. The Incident Report Form will be stored in accordance with Community Music's Records Management schedule;

d)

that it is a first, second or subsequent offence which potentially warrants a more serious penalty and that Stage 1 or 2 of the Disciplinary Procedure should be invoked.


21. The outcome of the Preliminary Investigation must be reported to, and

logged by, the Director.



22. Any appeal against a Preliminary Investigation must be made in writing to the Director within ten working days of the notification of the decision. Appeals may be made only on one or more of the following grounds:

a)

a challenge to the findings of fact; 

b)

a claim that the penalty was excessively severe in relation to the nature of the offence;

c)

a claim that the disciplinary procedure has been implemented improperly; or

d)

new evidence which was not available at the previous stage.


23. The Director may either reconsider or confirm the original decision or convene a Stage 1 Disciplinary Interview or Stage 2 disciplinary panel.



Participation of the Student Under Investigation

24. The disciplinary proceedings of Community Music will not be invalidated by the absence of the Student from any meeting at any stage.

25. A Student who is facing an allegation of misconduct may be accompanied by a Friend at any stage of the disciplinary proceedings.

26. Legal representation is not permitted at any stage of Community Music’s Disciplinary Procedure.

27. Any Student subject to investigation under these procedures shall be assured of the presumption of innocence unless and until found guilty of the breaches in question.

28. Any Student who is alleged to have breached the Student Code of Conduct shall have the opportunity to provide a statement and/or evidence of any mitigating circumstances before any decision on a disciplinary outcome is made.

29. The Student shall have the right to see witness statements and other relevant documents relating directly to the case, either before the meeting or during the meeting. A Student may request an adjournment to a Disciplinary Hearing to review evidence which they have not previously been presented with.

30. In the case of a Student whose behaviour appears to be indicative of a disability including a mental health problem, the relevant stage of the Disciplinary Procedure may be adjourned to allow the Student to seek advice and support from a relevant Counselling and Advice Service. Following

an assessment with a Counsellor, the Student may present a confidential report from the Counsellor to the Director of Academic Services and Academic Registrar for reference by the postholder responsible for that stage of the Disciplinary Procedure. The Student would be allowed to retain a copy of the report. 

31. The purpose of the adjournment would be to inform the Disciplinary Procedure of any disability which may have affected or be currently affecting the Student. It would also ensure that, as far as possible, a Student who is deemed to pose a risk to themselves or others but whose problems may be exacerbated unduly by formal investigation may be given the opportunity to seek help and the possibility of a resolution of the issue independently of the Disciplinary Procedures.

32. A Student referred to a Counsellor should be strongly encouraged to take advantage of the offer. However, if the Student refuses the offer, or fails to make an appointment to see a Counsellor, Community Music Reserves the right to continue with the Disciplinary Procedure.


Vexatious Intent

33. If it is determined, at any stage, that a false complaint has been initiated with vexatious or mischievous intent, Community Music shall pursue a formal investigation consistent with maintenance of its integrity. In the case of a malicious complaint notified by a member of Community Music, such action will be undertaken within the appropriate procedure.


Incidents Involving Two or More Students

34. Where two or more Students are alleged to have breached Community Music's Code of Conduct, in the same incident or same series of incidents, simultaneous disciplinary proceedings will generally be invoked for all the Students involved, so that the charges shall be heard together, unless the Director, or nominee, considers that substantial injustice may be caused by so doing.


Confidentiality

35. Community Music will endeavour to handle disciplinary matters sensitively in all the circumstances. However it will not always be possible or appropriate for absolute confidentiality of information relating to disciplinary matters to be maintained.

36. All documents produced and used in the Disciplinary Procedures will be handled in accordance with the Data Protection Act 1998.


Stages of the Disciplinary Procedure

Stage 1: Formal Disciplinary Interview

37. The Director shall interview the individual(s) concerned in the presence of another member of staff who shall be responsible for making a formal record of the interview.

38. During the interview the Student may be given an oral warning about their conduct and advised about the possible consequences of further allegations of misconduct.

39. On conclusion of the Stage 1 Formal Disciplinary Interview, the Director may determine one or more of the following outcomes:

a)

the case should be dismissed; 

b)

the Student should be required to provide a written apology and a written undertaking that the Student Code of Conduct will be properly observed for the remainder of his/her studies at the University;

c)

the Student is reprimanded formally in writing;

d)

the Student be required to make good, in whole or in part, any loss or damage to Community Music Premises, or to the property of any member of Community Music and which formed part of the allegation against him/her, or to make restitution for any additional expense caused to Community Music as a result of the misconduct;

e)

the Student's disciplinary record may be referred to in future references within acceptable time limits 

f) 

a recommendation will be made that the Student is suspended from all or part of Community Music Premises (normally for a maximum period of the remainder of the current semester);

g)

exceptionally, the case cannot be resolved and a recommendation will be made to the Board of Trustees that a Disciplinary Panel Hearing be convened under Stage 2 of the procedure outlined below.


40. The Director shall make their decision known to the Student in writing within five working days of the conclusion of Stage 1 Formal Disciplinary Interview. In cases where an oral warning is given in the interview, this must be confirmed in a letter to the Student. All outcome letters must include a detailed statement of the facts identified through the evidence available, and give the reasons for the decision and for the penalty, if any, to be imposed. Outcome letters shall be copied to the Board of Trustees. Other relevant members of staff may also be advised as appropriate.

41. Any Student failing to comply with a penalty imposed under Stage 1 will be referred to a Stage 2 Formal Disciplinary Interview.

42. The records of any Disciplinary Interview will be stored in accordance with the Data Protection Act 1998. The record shall remain on the Student's file unless the case is dismissed. If the case is not dismissed and a penalty is imposed, any further misdemeanour shall normally be referred to the next stage of the Disciplinary Procedure. 

43. Any appeal against a Stage 1 decision must be made in writing to the Director within ten working days of the notification of the decision. Appeals may be made only on one or more of the following grounds:

a)

a challenge to the findings of fact;

b)

a claim that the penalty was excessively severe in relation to the nature of the offence;

c)

a claim that the disciplinary procedure has been implemented improperly; or

d)

new evidence which was not available at the previous stage.

44. The Director may either reconsider or confirm the original decision, or recommend that a Stage 2 Disciplinary Panel be convened.


Stage 2: Disciplinary Panel Hearing

45. In cases where it is determined that the allegation of misconduct should be investigated by a Stage 2 Disciplinary Panel, the Director will convene a hearing of the Panel as soon as possible and normally within five working days following receipt of the papers referred to at paragraph SR2.55 below. 

46. Where the Director is the author or a material witness of an allegation of misconduct, the Chair of the Board of Directors shall nominate an appropriate individual to undertake the responsibilities of the Director within these procedures. 


The Disciplinary Panel

47. A list of Community Music staff that may be called upon to join a Disciplinary Panel shall be drawn up by the Director or Board of Trustees. The Disciplinary Panel list shall include wide representation across the Community Music community, to provide sufficient expertise as may be required in any individual case. 

48. The Director and/or Board of Trustees shall determine the precise membership of any Disciplinary Panel. A nominated person shall act as Secretary to the Panel. The Director may, at his/her discretion, choose to act personally in any case.


The composition of a Stage 2 Disciplinary Panel will be:

a)

Chair of Board of Trustees (Chair);

b)

The Director

c)

2 members of staff from the approved list (normally comprising course leaders or Senior Tutors);


All members shall be independent of the case and, where possible, not known directly to the Student. 


Disciplinary Panel Hearing

49. The Student shall be informed of the time, date and venue of the Panel Hearing in writing; this notification letter and all documentation directly relating to the alleged offence will be sent by Recorded Delivery, or by hand, to the last known term-time address on the Student's file at least five working days in advance of the hearing.

50. The letter requiring the Student to attend the hearing shall:

a)

state the allegation(s) to be considered at the hearing; 


b)

inform the Student of his/her right to be accompanied by a Friend who may speak on his/her behalf.

c)

inform the Student that s/he may call witnesses in support of his/her case and that it is the Student's responsibility to arrange for the attendance of such witnesses and to advise the Director in advance of the interview, of their names and positions;

d)

inform the Student that all documentation the Student wishes to submit should be received by the Academic Regulations Officer at least 24 hours before the hearing to allow the panel and the individual presenting Community Music’s case sufficient time to consider the documentation before the hearing;

e)

enclose a copy of the Student Code of Conduct and Disciplinary Procedure for Students.

51. The panel shall have absolute discretion to regulate its own procedures, but will normally conduct its hearing as follows:

a)

the panel will ask questions of the Student, the individual presenting Community Music’s case and any other individual called to present information and evidence;

b)

the Student and/or his/her Friend and the individual presenting Community Music’s case will answer questions for the panel;

c)

the Student and/or their Friend and the individual presenting Community Music’s case will have the opportunity to ask questions at the hearing and to make a final presentation to the panel;

d)

the panel will deliberate in private;

e)

the Chair will present the conclusions and the reasons for the decisions of the panel, or advise the Student(s) that these will be forwarded to him/her in writing by Recorded Delivery; normally within five working days of the Hearing.

f)

A formal record shall be kept of the panel hearing.


Disciplinary Panel Hearing Outcomes

52.  The disciplinary panel may decide to adjourn taking a decision pending clarification of evidence or conduct of further internal or external investigations. If the Hearing is concluded the panel may decide to take one or more of the following actions: 

a)

to dismiss the case;

b)

to warn the Student informally of the possible consequences of any further misconduct;


c)

to require from the Student, in writing, an apology and an undertaking that the misconduct will not be repeated;

d)

to reprimand the Student formally, such reprimand to be confirmed in writing;

e)

to suspend the Student's computing account and/or other facilities of Community Music;

f)

to determine that the Student be required to make good, in whole or part, any loss or damage to Community Music Premises or to the property of any member of Community Music, found to have been caused by the Student and which formed part of the allegation against him/her, or to make restitution for any additional expense caused to the University as a result of the misconduct;

g)

to determine that the Student's disciplinary record may be referred to in future references within acceptable time limits 

h)

to suspend the Student from all or part of Community Music Premises for a period not normally exceeding one academic year;

i)

to exclude the Student from Community Music permanently.

53. The panel shall make its decision known to the Student in writing normally within five working days of the conclusion of the hearing; correspondence shall be copied to all relevant members of staff. The written notice shall include a statement of the facts found by the panel and the reasons for the decision and for the penalty, if any, to be imposed. The records shall remain on the Student's file unless the case is dismissed. All student disciplinary records are stored and may be referred to in any reference about the Student provided by the University. 


Emergency Powers: Suspension and Expulsion

54. In cases of great urgency and necessity, the Director, or nominee, shall be

empowered to suspend or exclude a Student with immediate effect.

The Director’s nominee would normally be the Chair of the Board of trustees.

55. Suspension involves a temporary restriction on access to Community Music and on any participation in Community Music activities including opportunities for assessment and access to assessment results.  However, this may be subject to qualification, such as permission to attend for the purpose of examination.

56. Exclusion involves permanent prohibition on access to Community Music and on any participation in Community Music activities including opportunities for assessment and access to assessment results. 

57. The power to suspend or exclude under this provision is to protect the members of the Community Music community in general or a particular member or members, and/or to allow any external investigation or criminal proceedings to be completed prior to action being taken within Community Music. The power shall be used only where the Director, or nominee, is of the opinion that it is urgent and necessary to take such action. Written reasons for the decision shall be recorded and made available to the Student.

58. Exclusion will be used only where suspension from specified activities or facilities is deemed to be inadequate.

59. A Student who is the subject of a complaint of misconduct or against whom a criminal charge is pending or who is the subject of police or other external investigation may be suspended or excluded by the Director, or nominee, pending the conclusion of any external enquiries, Disciplinary Panel Hearing or trial. There is no time-limit on the period of suspension but it would

not normally be expected to exceed one calendar year.

60. An order of suspension or exclusion may include a requirement that the Student should have no contact of any kind with a named person or persons.

61. Normally a Student shall not be suspended or excluded unless s/he has been given an opportunity to make representations in writing to the Director or nominee. 


Review of Suspension or Expulsion taken under Emergency Powers

62. A decision to suspend, or exclude from specified academic activities associated with the Student's course of study shall be subject to review, at the request of the Student, where it has continued for 30 days. Such a review will not involve a hearing or submissions made in person, but the Student shall be entitled to submit written representations. The review will be conducted by the

Director, or Board of trustees, where the decision to suspend or exclude has been made by the Director

63. The Director, or nominee, shall review the suspension or exclusion every 30 days in the light of any developments and of any written representations made by the Student or anyone else on his or her behalf.

64. If a Student is convicted of a serious criminal offence, the Director, or nominee, is authorised to use his/her discretion to exclude the Student from the University with immediate effect.


Student Disciplinary Appeals Panel

65. A Student shall have the right to appeal against any decision of a Stage 2 Disciplinary Panel or a decision of the Director, or nominee, which involves suspension or exclusion. Such appeals shall be made to the Student Disciplinary Appeals Panel.

66. If a Student wishes to appeal against a decision of a Disciplinary Panel Hearing or Emergency Suspension/Exclusion decision, s/he shall submit a request in writing to Community Music Board of Trustees, within ten working days of the publication of the decision.


An appeal may be based on:

a)

a challenge to the findings of fact;

b)

a claim that the penalty was excessively severe in relation to the nature of the offence;

c)

a claim that the disciplinary procedure has been implemented improperly; or


d)

new evidence which was not available at the previous stage.


The grounds for the appeal must be made clear in the letter to Community Music Board of Trustees.

67. An Appeals Panel, comprising three members of the Board of Trustees shall be constituted by Community Music’s Director

No-one involved in the case at any previous stage shall be a member of the panel; where possible, the panel shall comprise members who are not known directly to the Student(s) in question. The panel will meet within four weeks of the receipt of an appeal against the Disciplinary Panel's decision. Proceedings of the panel shall not be invalidated by the absence of one or more members, provided that at least two other members take part.

68. The appellant shall be invited to submit any further written information in support of his/her appeal. Such information shall be submitted no later than seven working days in advance of the meeting of the panel. The panel will not normally hear witnesses other than the Chair of the original Disciplinary Panel, or nominee, the appellant and any Friend. The name of any such Friend shall be notified to the Director at least seven working days in advance of the meeting. 

69. The Appeals Panel shall have absolute discretion to regulate its own procedures, but will normally hear the appeal as follows:

a)

the Chair of the original Panel, will present his/her conclusions and decisions;

b)

the appellant and/or his/her Friend, will present the grounds for appeal;

c)

the panel may question any party;

d)

the appellant and or their Friend will have the opportunity to ask questions and to make the last presentation to the Appeals panel;

e)

the panel will deliberate in private.


70. The panel may uphold the decision of the original Disciplinary Panel/Director or uphold the appeal and substitute such other decision as it thinks fit within those listed under

71. above. The panel may not impose a penalty more onerous than that originally invoked. The decision of the Appeals panel shall be final.

72. A nominated person (Clerk to the panel) shall be responsible for the administration of the panel's proceedings. S/he shall keep detailed records of the proceedings, and shall be responsible for all notification to the Student.

73. The Clerk to the Panel shall make the Panel's decision known to the Student in writing normally within five working days of the hearing and the correspondence shall be copied to all relevant staff. Such notice shall be accompanied by a statement of the reasons for the decision and for any change to the penalty to be imposed. The records shall remain on the Student's file unless the case is dismissed. The decision of the Appeals Panel forms the final stage of Community Music’s internal appeals procedure.

Monitoring

74. Any decision, whether by the Director, Disciplinary Panel or the Disciplinary Interview, which results in suspension or exclusion, shall be reported to the Board of Trustees.


8. Community Music Policy on use of Lyrics

Whilst on the Community Music premises or at Community Music sponsored events all students and artists are prohibited from using lyrics that may be deemed to be offensive or disrespectful to anyone, especially in relationship to ability, colour, race, religion, sex or sexual orientation or promote the use of violence.


9. Attendance and Punctuality


All staff and tutors at Community Music take the issues of lateness and punctuality very seriously.


Community Music operates zero tolerance lateness policy.  Classes start promptly at 10am or 2pm for degree students (Please see timetable for other programmes). There will be no admission to a class after it has begun. Anyone arriving after the start of a session will only be granted admission if they have a valid reason for being late that is deemed unavoidable and only with permission from the course leader or member of the management team. 


If a student is late and refused entry to a class, it is then the responsibility of the student to later meet with the relevant tutor to collect any missed work, notes etc.


All absences must be agreed in advance with the Course Leader and discussed with the tutor to avoid disruption to learning as much as possible.  Messages passed through fellow students are not accepted.  Persistent unauthorised absences will result in disciplinary action and possible withdrawal from the course.


10. Assignment Submission


All assignments submitted via Moodle where appropriate. Where this is not possible (for technical or other valid reasons discussed and agreed with the Course Leader in advance), assignments should be submitted to the Course Leader before the given deadline in person or via email. A receipt should be obtained for all assignments submitted. It is the responsibility of the student to ensure a receipt is obtained and retained for future reference.


11. Health and Safety


The board of trustees of Community Music LTD recognises and accepts its responsibility as an employer for the duties placed upon it by the Health and Safety at Work, Etc. Act 1974.  To comply with this Act, Community Music will, so far as is reasonably practicable, provide a safe and healthy working environment for all staff, students, visitors and members of the public who come onto our premises.


Students have a responsibility to conduct themselves in such a manner so as not to endanger their own health and safety or that of other persons whilst they are at Community Music.


ACCIDENT REPORTING AND FIRST AID:


All accidents or incidents (near misses and other events which might have led to injury) MUST be reported, however minor.  These include:


All accidents or incidents occurring within the perimeters of Community Music, irrespective of the status of any individual(s) involved.


All accidents or incidents experienced during the course of your college work in other premises.


In the latter case, dual reporting is likely to be required, involving the organisation responsible for managing the premises where the accident/incident occurred.

Accident forms are held by reception and by the safety coordinator 

FIRST AID:


In case of the need for first aid please inform the nearest tutor who will contact the nominated First Aider.


First Aid boxes are located in the common parts on each floor. There are notices displayed in this area indicating the name and location of the trained first aid rep that can provide treatment for minor injuries.

In the event of a serious injury person(s) should attend the A&E department of the local hospital – The Royal London or if necessary emergency services should be contacted via reception. 




FIRE INSTRUCTIONS


IN THE EVENT OF A FIRE, THE BUILDING MUST BE EVACUATED AS QUICKLY AND SAFELY AS POSSIBLE.


On discovery of fire:


Immediately operate nearest fire alarm call point. The break glass is weak and can be easily broken by pressing with your finger.


Alert the Fire Brigade by dialling the emergency number 9-999 from the nearest phone. If you discover the fire take responsibility for dialling the Fire Brigade and do not assume someone else will do this. 


Immediately switch off all electrical equipment – but do not switch off lights.


Close windows and any door(s) to your class room.


Evacuate the building using the fire exit (stairs). 


Assemble at the muster point located outside the front of The Brady Arts Centre.  You must stay there until the Fire Warden(s) has accounted for you. DO NOT return to the building until instructed to do so.


On hearing the fire alarm:


Immediately switch off all electrical equipment – but do not switch off lights.


Close windows and door(s) to your classroom.


Evacuate the building using the nearest available fire exit (located at either end of building). 


Assemble at the muster point outside the front of Community Music.  You must stay there until the Fire Warden(s) has accounted for you. DO NOT return to the building until instructed to do so.


Do not:


Collect your belongings from your class room.


Put yourself or anyone else in any form of danger.


Lock any class room door.


Attempt to fight the fire (unless specifically trained to do so by the Fire Brigade).


Return to the building unless instructed to do so.


Leave the muster point until accounted for.


Panic


ALWAYS REMEMBER: YOUR SAFETY FIRST

The Fire Alarm call points are located on every floor in corridors near stairways and exit points.


REPORTING CONCERNS/QUESTIONS:


If you have any concerns or questions regarding your working welfare and safety you should notify your tutor. 


12. Opportunities for Performance


There are regular opportunities for performance for all students through Music Space Live, open mic nights, public showcases (entry by audition) and other events. Students should contact the Live Events manager to discuss performance opportunities.


13. Communication


From Community Music: 


We communicate important course information, dates and timetable changes by email.


Day to day information, course details and assignment deadlines are communicated through the course tutors.


Where necessary one to one communication is done face to face or through the telephone.


It is vital that we have up to date contact details for each student that should include:                 

Full address and postcode

                                          Telephone numbers – both mobile and landline

                Email address


From the student:

All course specific enquiries should initially be directed at the tutor. When telephoning the office in matters relating to their course students should ask to speak to the Course Leader. Please note that a number of staff and all tutors at Community Music do not work full time so if the message is urgent it should be relayed to the Course Leader.


Community Music office hours operate from 10.00 – 5.30.


Community Music’s Telephone number:  0207-377-0621

          

Postal address: The Brady Arts Centre, Hanbury Street, London E1 5HU


Email: everyone@cmsounds.com


14. Personal Property


Students are responsible at all times for their personal possessions and property.  Community Music can accept no liability for the loss or damage of personal property while on the Community Music premises.  Students are asked to keep their personal possessions and valuables to a minimum, large bags or holdalls will not be admitted into the studios or classrooms.


15. Copyright


All published material, whether available in hard copy or electronically, is protected by the copyright laws in its country of origin.  As a student you are vulnerable to prosecution unless you observe the UK’s Copyright Licensing Agency’s (CLA) requirements, and those of any other country where material you are using is published.  The legal obligation to observe copyright lies with the individual who is the making the copy, irrespective of its eventual use. If in doubt ask for advice from your tutor.  Some relevant websites are www.copyrightservice.co.uk and www.musictank.co.uk.


16. Intellectual Property Rights


Students on taught courses normally have Intellectual Property Rights (IPR) in respect of work produced while on their course, and as such, you may be deemed to hold copyright for the work attributed solely to you.  However, there are exceptions to this general understanding which you should check with your Course Leader if your work is to be published individually or collectively.


stay in touch
11:51AM - 22 May 2019
9
0
Community Music @cmsounds
RT @M_magazinePRS: Calling all budding producers! @cmsounds are offering the chance to win a free studio day with production tutoring exclu…
19:22PM - 21 May 2019
2
2
Community Music @cmsounds
Check out our new video. It gives you an insight into all of the good work we do here at Community Music.

youtu.be/lq2FQHpkKJc

Community Music Cookies

We use cookies to temporarily remember your location and device type so we can provide you with a better user experience. These cookies are completely safe and secure and will never contain any sensitive information. We do not store this information or share it with anyone.

Accept