The post holder will need to be able to step immediately into a busy office and frontline advice environment with the necessary confidence, skills and knowledge to manage both reception and back-office functions and a range of competing day-to-day and longer-term admin and finance priorities with minimal supervision, working mostly from our premises in London and supporting the CEO and staff at the centre.
Some knowledge of the support needs for students and young people would be desirable; good admin and finance skills together with openness, empathy and a willingness to learn are essential.
There is room within the role for the postholder to receive training to develop their own skills and areas of expertise in the organisation, for example in management, campaigns and events coordination, digital communications and fundraising.
The key responsibilities of an Office Coordinator include, but are not limited to:
- Administrative support for the company
– Run the office, including maintaining accurate records for the company, maintenance of office IT systems and training staff
- Office and training room maintenance
– Carry out day-to-day management of the building and grounds, including ordering supplies and taking responsibility for health and safety in the office and studios
- Finances and reporting
- Assist with the financial management of our organisation, including invoices and expenses.
– Ensure smooth running of our organisation through supporting with diary management, booking meeting rooms and managing our website and WhatsApp enquiries mailbox
- Board & Committee governance: Plan and coordinate Committee meetings, including ensuring papers are circulated in advance, attending meetings and producing timely and effective minutes/actions.
- Staff and professional development
– Maintain staff records such as rotas, timesheets, and training records and assist with the recruitment and induction of new staff
- Working with students, young people, professionals and the community
- Work closely with a range of stakeholders, including staff, young people, families and other external agencies. You will build relationships with these people who come into contact with the centre and be part of creating a welcoming environment
Additional opportunities to contribute to our organisation- As a small organisation, there will be lots of opportunities for you to get involved in other areas depending on your interests and skills, for example, this could be managing our social media, getting involved in our work with funders or researching what is going on in the wider sector.
Community Music uses music as a tool for positive change.
As one of the UK’s original youth and community music organisations, Community Music offers a diverse and exciting programme of courses, live events and professional training, both online and at its base in Shoreditch, East London. CM’s legacy is rooted in community, where the wide range of music courses and programmes aim to enrich the lives of young people, and bring positive change.
Our experienced diverse team and industry standard facilities mean that we are able to work both locally and nationally, working directly within the local community running grass roots projects whilst delivering tailor-made training and support programmes that respond to national need.
Fast-paced arts and creative environment with a lot of responsibility and self-management.
Strong supportive team culture.
Training & CPD budget.
Company pension scheme contributions.
The key skills and qualities of an Office Coordinator are:
Proven organisational and time management skills
Acute and thorough attention to detail
Effective executive-facing communication skills
Excellent written and spoken English
A good problem solver, who enjoys getting things running smoothly and efficiently.
Proficiency in working with Google (Docs, Sheets, Slides, Forms, Calendars etc), as well as Microsoft Office functions
Adaptability and willingness to roll sleeves up and get involved with all parts of the business.
Degree qualified or equivalent.
A strong drive, bias to action and “get things done fast”-mentality.
A willingness to be part of a safeguarding team culture.
You will be working from our training centre , so you will need to be comfortable working in this environment. This will require flexibility and patience.
If you are keen on joining this exciting, forward-thinking company and taking the next step in your career, then please email your cover letter and CV to firstname.lastname@example.org
Deadline: 12th August 2022
Salary: £22,000 per annum